Link 01Car hauler
Car hauling dispatch with every condition report on file
A car hauling load isn't one load. It's three, five or seven vehicles, each with its own price, its own pickup and delivery, its own condition report and its own chance of a damage claim. That's a lot of paper for one driver to manage between stops. Our car hauling dispatch takes the planning and the paperwork, so every spot on the trailer pays and every report is where it should be.
As with every truck we dispatch, you confirm each load. The dispatch sheet is issued to your company, you sign it, and payment goes to you on the terms written there. It never passes through us.
- Per vehicle, every time
- Price checked against distance, size and running condition
- Pickup and delivery contacts confirmed
- Condition report complete and signed
- Photos filed by VIN the same day
- Delivery report sent with the invoice
- Payment tracked to the day
Link 02Per-car paper trail
One load, three cars, fifteen pieces of paper
Here's an EXAMPLE three-car load. Each vehicle has its own stack: the dispatch sheet, the pickup condition report, photos, the delivery report and the invoice. Switch between self-dispatch and dispatcher to see who handles each piece, and tick documents off as a load would move. Fifteen items for three cars; a full open trailer can mean twice that.
EXAMPLE · Car 1 · sedan
EXAMPLE · Car 2 · SUV
EXAMPLE · Car 3 · pickup
Some things stay with you no matter what: inspecting each vehicle, marking existing damage, taking photos and getting signatures. No dispatcher can do that from a desk, and nobody should try. What moves to us is everything around it: checking the reports are complete before you leave, filing them by VIN, matching them to invoices and chasing payment.
Car hauling invoices need to show each vehicle, its VIN, the route and the agreed price. If you want to invoice some loads yourself, our trucking invoice generator builds a clean invoice you can send with the delivery reports attached.
Why the paperwork matters more here than anywhere
In most freight, a load is one pickup, one delivery and one document set. In car hauling, every vehicle is its own shipment with its own owner, and many are personal cars with someone watching the paint closely. A missing photo on car four or an unsigned delivery report on car six can hold payment on the whole load, or leave you paying for damage you didn't cause. Keeping each stack complete, every trip, is the single most valuable thing a car hauling dispatcher does after finding the cars.
Link 03How pricing works
How car hauling pricing works
Car hauling is usually priced per vehicle, not per load. The price for each car depends on the distance, its size and weight, whether it runs and drives, and how easy the route is to fill. A non-running vehicle that needs a winch costs more to move than a running one. An oversized pickup takes more deck than a compact car.
The trip pays when the trailer is full of vehicles heading the same way. One empty spot on a long run can turn a good trip into an average one, and a detour for one extra car can eat its own price in fuel and time. We plan the whole load together, looking at the total per mile rather than each car alone.
Timing matters as much as price. Dealers, auctions and private owners each have their own hours, and a car that isn't released until tomorrow can hold the whole trailer. We line up pickups so the loading order matches the delivery order, the heaviest vehicles sit where your trailer carries weight best, and the last car on is the first one off. That planning is invisible when it works and expensive when it doesn't. When a pickup falls through, we look for a replacement vehicle on the same route before the empty spot costs you a whole leg of the trip.
A three-car load, priced per vehicle
EXAMPLE| Vehicle | Miles | Price |
|---|---|---|
| Sedan | 640 | $650 |
| Midsize SUV | 640 | $725 |
| Full-size pickup | 640 | $800 |
| Load total | 640 | $2,175 |
| Our fee (5%) | -$108.75 |
What we check before you confirm a car load
For every vehicle: year, make and model, whether it runs and drives, whether it's modified or lowered, pickup and delivery addresses with contact names and hours, and whether the location can take a big rig or needs a meeting point. For the load: payment method and timing, whether any part is collected on delivery, and the broker's cancellation terms if a car isn't ready at pickup. A dealer that won't release a vehicle until Monday can wreck a Friday plan, so we confirm release times before the route is set. All of it goes in the offer you see, car by car.
Link 04Damage claims and the paper
Damage claims, and the paper that decides them
A damage claim in car hauling usually comes down to one question: was the damage there at pickup or not? The pickup condition report and the photos answer it. If a scratch was marked and photographed at pickup, signed by the shipper, it isn't yours. If it wasn't, it probably will be, whether you caused it or not.
That's why the inspection is the most important ten minutes of every pickup. Walk around the vehicle in good light, mark every chip, dent and scratch on the report, photograph all sides, the roof, the wheels and the odometer, and get the shipper to sign. At delivery, do the same with the receiver before they sign off.
Our part is making sure none of that gets lost. We check each report is complete before you roll, store everything by VIN, and send the right file to the broker the moment a claim is raised. Your cargo insurer and the broker decide the claim; good paper decides how the conversation goes.
Claim terms also live in the agreement you signed with the broker: deadlines for reporting damage, how deductibles work and whether the broker can hold payment while a claim is open. Read it before you haul; our guide to the broker-carrier agreement covers what to look for.
Photos that hold up
Blurry night photos taken from ten feet away don't settle anything. Good claim photos are taken in daylight or under bright lights, close enough to see a chip, with the full car in at least four shots, plus the roof, bumpers, wheels, the odometer and the VIN plate. Timestamps matter, so keep them on. If something is already damaged, take a close-up next to a wide shot that shows where on the car it is. Ten minutes of photos at pickup can save weeks of argument after delivery.
When a claim comes in
Don't argue on the phone, and don't agree to pay anything before the file is reviewed. Tell us the VIN and the claimed damage. We pull the pickup report, photos and delivery report, compare them with the claim, and send the broker a clear, dated response the same day. If the damage was marked at pickup, the paper shows it. If it wasn't, you and your insurer decide the next step with the facts in front of you, not under pressure.
Link 05Fee and questions
What car hauling dispatch costs
7% of the gross while your MC is under 6 months, 5% after, and 4% per truck for fleets of two or more. No per-car charge and no car hauling premium. Billed weekly on delivered loads, no setup fee, no minimums. See what we charge and how we work.
Ready? Apply for car hauler dispatch with your trailer type, capacity and the corridors you run.
On the first call we record how many vehicles your trailer carries and of which sizes, your weight ratings, the corridors you like and how you prefer to be paid. Then we start building full loads along your route and send each one to you car by car, with the per-mile total for the whole trip already worked out.
Car hauling dispatch FAQ
Questions carriers ask
How much does car hauling dispatch cost?
Do you dispatch wedge and open trailers?
How are car hauling loads priced?
Who handles vehicle condition reports?
Do you work with auto transport brokers?
Can I set my own routes?
Carrier pays dispatcher 5% of the rate con gross on delivered loads.
Every spot filled, every report on file
We plan the load per vehicle and keep the paper trail straight. You confirm each load.